Load Board Searching

 

Overview

Axele integrates with multiple load boards and suggests the best load for your driver based on their availability, location, hours of service, and preferences, and ranks the suggestions based on profitability, all within an intuitive interface. Say “goodbye” to the days of switching between multiple load boards and your TMS. Using Axele, you can efficiently find the best load across multiple boards and assign your driver, all without leaving the application.

Accessing the Load Board Search

The load board search feature is helpful to fill available gaps in your driver’s timeline. The easiest way to identify the time available is through the Driver Dispatches Gantt chart.

Within Axele, click Operations > Driver Dispatches to identify the time available for your driver. Look for the horizontal bars highlighted in red, orange, and white. For example, notice the second driver listed has a future load starting on Oct. 31 (blue bar), but he does not have a current load assignment (red bar). He needs a load now (see Image 1 below).

Select a driver that needs a load by clicking their name on the left of the Gantt chart.

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The next screen is the Driver Detail page. You will see a Smart Timeline on the left and a map on the right. Click the Smart Timeline tab if you do not see this view. Within the Smart Timeline is a summary of this driver’s load assignments and availability. Look for the light blue fields, which signify time available, and click Find Load (see Image 2 below). Note: If there are existing loads on the timeline, you may have to scroll down for the next available gap.

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Clicking Find Load will take you to the Load Selection Assistant page. This is the beginning of the load board search process. You should see your integrated load board(s) at the top of this screen.

The Load Selection Assistant is comprised of three main steps:

  1. Search the integrated load boards
  2. Review the suggested loads
  3. Finalize and assign the load to the driver

We will cover each step below.

Search the Integrated Load Boards

Access this page by clicking Operations > Driver Dispatches > select the driver > click the Smart Timeline tab > click Find Load on available time (you may have to scroll). You should now be on the Load Selection Assistant page (see Image 3 below).

Select each load board you would like to search against and customize the search options as needed.

Click Next to run the search and review the suggested loads.

Fields such as Origin Location and Destination Location will be populated automatically based your driver’s current location or destination of the current or future load. Fields such as Pick Up Start and Pick Up End will be populated automatically based on the date range you are searching against.

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Review the Suggested Loads

Axele takes your search criteria in the previous step and suggests the list of loads that match. By default, the search results are automatically sorted based on profitability (see Image 4 below).

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Viewing the Suggestions

There are two ways to view the suggested loads: as a list or on the map. The list view is shown by default. To view the map, click the large blue circle with an arrow pointing to the left below the Refresh button towards the right corner of the load list (see Image 5 below). You can select each load and view the origin and destination pair on the map. Give this a try!

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Load Details

Every suggestion’s title contains city and state of the origin and destination, the name of the shipper or broker (customer), their MC number, and the contact information of the customer (phone number and/or email if available) (see Image 6 below).

Remember: Unless you are using the Loadsmart integration, you must contact the customer directly to book the load.

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If you are integrated with Loadsmart, you can book the load directly from within Axele! Learn more here: Loadsmart – Axele Help Center.

 Axele pulls in important data on each load from the integrated load board provider and calculates several additional data points that can help you evaluate the load (see Image 7 below). Each data point we pull in and calculate is defined in the table below.

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Data Point Description
Age How long ago this load was posted, reposted, or updated
Trip The miles to be driven between the origin and the destination
DH-0 (Deadhead Origin) The miles between the completion of the previous load and the pickup of this load
DH-D (Deadhead Destination) The miles between the drop off of this load and the pickup of the next load
Offered The amount that the load pays as posted by the shipper or broker
Estimated (Est.) Total * If the shipper or broker did not post the amount that the load pays on the listing, we estimate what the load could pay   We use the Market Rate multiplied by the Trip mileage for this calculation
$/Total Mile * Estimated Revenue / (DH-O + Trip)
$/Loaded Mile * Estimated Revenue / (Trip)
$/Day * Estimated Revenue / (Number of hours required to complete load/24)
Market Rate * We maintain a database with up-to-date average rates for the entire US market   This data point can be useful during load revenue negotiation with the shipper or broker
DNS (Destination Negotiation Strength) * Based on the inbound and outbound loads of the destination market, we rank all US markets from 1 (Poor) to 5 (Best)   If a load has a DNS score of 5 (Best), it means there is a high probability that the destination market will have a load for your driver after they complete the drop off   This data point is great for carriers that are exploring new markets
Load details and data

*Data provided and calculated by Axele

Additional Details

Click on Show Details to review additional information about the load and customer (see Image 8 below). A table defining these details are below.

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Data point Description
Pickup Date Data provided by the load board provider as to when the load is supposed to be picked up
Equipment Equipment required to cover the load
F/P (Full/Partial) Full or Partial load
Length Length of the truck required to cover the load
Weight Weight of the load
CS (Credit Score) Credit score of the customer posting the load
DTP Average number of days the load is expected to pay
Comments Extra details about the load if available

Additional load details

Refreshing the Data

Clicking the Refresh button near the top right of the suggestion list will pull in the most recent data from the integrated load board(s). This is helpful for finding the most recent loads added based on your search criteria without leaving the current page (see Image 9 below).

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Sorting and Filtering the List

By default, the list is sorted by $/Day. You can sort by another metric by clicking Sort by near the top left of the load list (see Image 10 below). Clicking the arrow next to this option will further sort the list in ascending or descending order

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Here are the options for sorting:

  1. Age
  2. Estimated Total/Offered Price
  3. Trip Mileage
  4. Origin and Destination Deadhead
  5. $/Total Mile
  6. $/Loaded Mile
  7. $/Day
  8. All-In-Market-Rate

Destination Negotiation Strength (DNS) Score

Use this filter to only show the loads with a particular DNS score (see Image 11 below). Axele ranks all destination markets from 1 (Poor) to 5 (Best). If a load has a DNS score of 5 (Best), there is a high probability that the destination market with have a load for your driver after they complete the drop off. This score is great for carriers exploring new markets.

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Once you select the most appropriate load from the list, click Next to finalize and assign the load to your driver.

Finalize and Assign the Load to the Driver

Along the top of this page, you’ll see three groups of financial details: Revenue, Driver KPIs (key performance indicators), and Load KPIs. This page also provides an overview of the driver’s Smart Timeline and a map to confirm the route. These groups and sections are defined below (see Image 12 below).

Revenue

You have the option to edit the Revenue of the load here if you negotiated a different rate with the shipper or broker. This amount will eventually show up on the customer invoice of this load.

Driver KPIs

The Driver KPIs are calculated to give you an idea of how this load will affect your driver’s weekly revenue target. This target can be set in the Preferences section.

Load KPIs

The Load KPIs show you how this load would affect your business financially by $/Total Mile, $/Loaded Mile, and $/Day.

Smart Timeline

Use this section to visualize where the load will show up on the driver’s timeline and analyze the load to make sure it’s the best load for the driver to take.

Clicking on View Stops will allow you to review the pickup and drop off details of the load. You can even see when we expect your driver to arrive at each stop as compared to the appointment time or pickup or drop off time window. Note: We calculate the ETA based on the driver’s location and hours of service.

Map

View the route by Trimble MAPS on the map and compare the proposed routing to the existing routes for the driver.

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Assign the Load to Your Driver

To assign the load to your driver, click Assign! This will take you to the Create New Load page. Learn more about this page here: Create Load – Axele Help Center.

If you are using the Loadsmart integration, you will skip the Create New Load page. Once you click Assign, the load is pulled from the board, the driver is assigned, and Axele creates the load. Learn more about this integration here: Loadsmart – Axele Help Center.